Event & Refund Policy

1. Event Registration

Participants must provide accurate and complete information while registering for an Event.

Registration may require information including:

• Full name
• Email address
• Phone number
• College/institution or organization
• Educational or professional details
• Team details
• Skills or areas of interest
• Identification or eligibility information, where required

Submission of a registration form does not necessarily guarantee participation where an Event has limited capacity, eligibility criteria, screening, shortlisting, or a separate confirmation process.

SDC India reserves the right to verify registration information and reject registrations that contain materially false, incomplete, duplicate, fraudulent, or misleading information.

2. Free Events

For Events offered free of charge, no monetary refund will apply.

Participants who register but are unable to attend are encouraged to inform SDC India in advance so that available capacity may be offered to another participant.

Repeated registrations followed by unexplained non-attendance may be considered when allocating limited seats for future Events.

3. Paid Events

For paid Events, the applicable registration fee will be communicated through the Website, registration page, ticketing platform, or official communication channel.

A registration will ordinarily be considered confirmed after:

1. Successful payment of the applicable registration fee; and
2. Receipt of registration/payment confirmation, where applicable.

Participants are responsible for verifying Event details, including the date, time, venue, format, eligibility requirements, and other applicable conditions before completing payment.

4. General Refund Policy

Unless a specific Event states otherwise at the time of registration, registration fees are generallynon-refundable once the participant's registration has been successfully confirmed.

Refunds may, however, be considered where:

• SDC India cancels an Event and does not provide an appropriate alternative;
• A duplicate payment has been successfully verified;
• Payment was debited despite an unsuccessful registration and was not automatically reversed;
• A refund is required under applicable law; or
• SDC India expressly approves a refund due to exceptional circumstances.

Submitting a refund request does not automatically guarantee that a refund will be approved.

5. Participant Cancellation

If a participant voluntarily cancels their participation after registration, the registration fee will ordinarily not be refundable unless otherwise specified for that Event.

This includes cancellations resulting from:

• Personal scheduling conflicts
• Travel issues
• Academic commitments
• Work commitments
• Failure to obtain required permissions
• Change of mind
• Failure to meet eligibility requirements disclosed before registration
• Inability to attend the Event
• Late arrival or early departure

SDC India may consider exceptional cases at its discretion, subject to applicable law.

6. No-Show Policy

Participants who fail to attend an Event after successfully registering will be treated as no-shows.

No refund will ordinarily be provided for no-shows.

Participants are responsible for arriving at the venue or joining an online Event at the communicated time.

Failure to attend all or part of an Event may also affect eligibility for certificates, prizes, benefits, merchandise, participation records, or other Event-specific benefits.

7. Event Cancellation by SDC India

SDC India reserves the right to cancel an Event where reasonably necessary due to circumstances including:

• Insufficient registrations
• Venue-related issues
• Speaker or organizer unavailability
• Technical difficulties
• Safety concerns
• Government restrictions
• Natural disasters
• Public emergencies
• Force majeure events
• Operational circumstances beyond reasonable control

If SDC India permanently cancels a paid Event and does not provide an appropriate replacement, rescheduled date, credit, or alternative arrangement, eligible participants may receive a refund of the applicable registration fee.

Where applicable, refund instructions will be communicated to registered participants.

8. Event Postponement or Rescheduling

SDC India may postpone or reschedule an Event where reasonably necessary.

If an Event is rescheduled, an existing registration may automatically remain valid for the revised date unless otherwise communicated.

Where a participant cannot attend the rescheduled Event, SDC India may, depending on the circumstances and Event-specific conditions, offer:

• Transfer to another eligible participant;
• Credit toward another SDC India Event;
• Registration for an alternative Event; or
• A refund where appropriate or legally required.

The applicable option will be communicated to affected participants.

9. Change of Venue, Schedule or Format

SDC India may modify reasonable aspects of an Event, including:

• Venue
• Schedule
• Session timings
• Speakers
• Mentors
• Judges
• Event agenda
• Activities
• Event format
• Online/offline/hybrid format

Reasonable modifications to an Event do not automatically entitle a participant to a refund.

Where a material change substantially affects participation, SDC India may provide appropriate options depending on the circumstances.

10. Ticket or Registration Transfers

Registration transfers are not automatically permitted.

Where a participant wishes to transfer their registration to another person, they must contact SDC India before the Event.

Transfers may be permitted only where:

• The Event allows transfers;
• The replacement participant satisfies all eligibility requirements;
• The request is submitted within the applicable timeframe; and
• SDC India confirms the transfer.

A participant should not sell, resell, or commercially transfer an SDC India registration without authorization.

11. Hackathons & Competitions

Hackathons, competitions, challenges, and similar programs may have additional rules regarding:

• Team size
• Eligibility
• Submission deadlines
• Intellectual property
• Judging
• Evaluation criteria
• Shortlisting
• Attendance
• Prizes
• Certificates
• Code of conduct
• Disqualification

Participants are responsible for reviewing the applicable Event-specific rules.

Failure to comply with those rules may result in disqualification without entitlement to a refund where permitted by law.

Decisions concerning evaluation, shortlisting, judging, or winner selection will be made according to the rules applicable to the particular Event.

12. Certificates

Where certificates are offered, participants must satisfy the applicable participation requirements.

Certificates may be subject to conditions including:

• Minimum attendance
• Successful Event participation
• Completion of required activities
• Submission of projects or assignments
• Compliance with Event rules
• Accurate registration information

Merely registering or paying for an Event does not automatically guarantee a certificate.

Participants are responsible for providing the correct name and other information required for certificate issuance.

13. Prizes & Rewards

Where an Event includes prizes, rewards, merchandise, benefits, internships, credits, vouchers, or other incentives, additional eligibility and distribution conditions may apply.

Prizes may be subject to:

• Verification of participant identity
• Verification of eligibility
• Compliance with Event rules
• Completion of required documentation
• Applicable taxes or legal requirements
• Sponsor terms, where relevant

Prize descriptions and timelines communicated for a particular Event will apply to that Event.

SDC India may disqualify participants from receiving prizes where fraud, plagiarism, cheating, misrepresentation, or material violation of Event rules is established.

14. Payment Failures & Duplicate Payments

If a payment fails but the amount is debited from the participant's account, participants should first allow the normal banking/payment gateway reversal period.

Where a duplicate payment is verified, SDC India may initiate a refund of the duplicate amount.

Participants requesting assistance should provide relevant transaction information, which may include:

• Registered name
• Registered email address
• Registered phone number
• Event name
• Transaction/reference ID
• Payment date
• Amount paid

Participants should not send full debit/credit card numbers, PINs, CVVs, OTPs, or banking passwords to SDC India.

15. Refund Processing

Where a refund is approved, it will ordinarily be processed through the original payment method or another appropriate method determined by SDC India.

After a refund is initiated, the time required for the amount to appear may depend on:

• Bank processing times
• Payment gateway processing
• Card issuer
• UPI/payment provider
• Other financial intermediaries

SDC India is not responsible for processing delays caused solely by banks, payment gateways, or other financial service providers after a refund has been successfully initiated.

16. Payment Gateway & Platform Fees

Registration payments may be processed through third-party payment gateways or ticketing platforms.

Where legally permissible and clearly disclosed, certain third-party convenience fees, processing charges, or platform fees may be non-refundable.

Any applicable deductions will be communicated or handled in accordance with the relevant Event terms, payment provider rules, and applicable law.

17. Travel & Accommodation

Unless explicitly stated otherwise, participants are responsible for arranging and paying for their own:

• Travel
• Transportation
• Accommodation
• Food
• Personal expenses
• Local commuting
• Other incidental costs

SDC India will not ordinarily reimburse travel, accommodation, or other personal expenses if a participant cancels or cannot attend an Event.

If an Event is cancelled or rescheduled, liability for independently booked travel or accommodation will be subject to applicable law and any specific written commitment made by SDC India.

Participants are encouraged to consider cancellation terms when making independent travel arrangements.

18. Event Conduct

Participants must behave professionally and respectfully during SDC India Events.

SDC India may remove or disqualify a participant for serious misconduct, including:

• Harassment
• Threats or violence
• Discrimination
• Deliberate disruption
• Fraud
• Cheating
• Plagiarism
• Damage to property
• Unauthorized access to systems
• Violation of Event rules
• Conduct creating a material safety or security risk

Where a participant is removed for a material violation of Event rules, registration fees may be non-refundable to the extent permitted by applicable law.

19. Photography & Recording

SDC India and its authorized representatives may photograph, film, or otherwise document Events.

Such material may be used in accordance with the SDC India Privacy Policy and applicable Event notices.

Participants with concerns regarding identifiable photographs or recordings should contact the SDC India team.

20. Third-Party Events & Partners

Certain Events may be organized in collaboration with colleges, universities, companies, sponsors, communities, venues, ticketing platforms, or other third parties.

Additional terms or policies imposed by those parties may apply.

Where a third party independently collects payments or controls refunds, refund requests may need to be processed according to that third party's applicable policy.

SDC India will not be responsible for refund decisions made independently by third parties where SDC India does not control the relevant transaction.

21. Force Majeure

SDC India will not be responsible for delays, modifications, postponements, or cancellations caused by circumstances beyond its reasonable control.

Such circumstances may include:

• Natural disasters
• Extreme weather
• Government restrictions
• Public emergencies
• Epidemics or pandemics
• Civil disturbances
• Venue closures
• Internet or telecommunications failures
• Major technical failures
• Transportation disruptions
• Other force majeure circumstances

In such situations, SDC India will make reasonable efforts to communicate available alternatives to affected participants.

22. Requesting a Refund

Where you believe you are eligible for a refund, please contact:

Email: admin@sdcindia.io

Your request should include:

• Full name
• Registered email address
• Registered phone number
• Event name
• Transaction/reference ID
• Amount paid
• Date of payment
• Reason for the refund request

Do not provide confidential banking credentials such as OTPs, PINs, passwords, or CVVs.

Refund requests will be reviewed according to this Policy, the applicable Event-specific terms, and applicable law.

23. Event-Specific Policies

Certain Events may have refund, cancellation, transfer, participation, or eligibility conditions that differ from this general Policy.

Where Event-specific terms are clearly disclosed before registration, those terms will apply to that Event to the extent they are consistent with applicable law.

Participants should review the relevant Event page before making payment.

24. Changes to This Policy

SDC India may update this Event & Refund Policy from time to time.

Changes will be published on the Website with an updated“Last Updated” date.

Changes will not be applied retroactively in a manner inconsistent with applicable law or Event-specific commitments already made to participants.

25. Governing Law & Jurisdiction

This Policy shall be governed by and interpreted in accordance with the laws of India.

Subject to applicable law, courts having jurisdiction inHyderabad, Telangana, India shall have jurisdiction over disputes arising from or relating to this Policy.

26. Contact Us

For questions regarding registrations, cancellations, Events, payments, or refunds, please contact: